Mobile-first workflows
Paper forms end here.
Build checklists and forms in hours, assign them to your team, and watch every answer come back validated, stored, and acted on — from any phone, on any site.
- enterprise customers
- 250+
- uptime SLA
- 99.95%
- to build a workflow
- < 2 hrs
- faster cycle times
- 48%
enterprise customers
uptime SLA
to build a workflow
faster cycle times
Try it
This is your morning checklist. Tap it.
This is exactly what your team sees on their phones: one screen, their items, nothing else. Tap each item to complete it — and notice what happens when you finish.
- ✓ The temperature reading was validated against a range before it could be logged.
- ✓ The photo item can’t be skipped — proof of work is built in.
- ✓ The finished report is stored instantly — no binder, no re-typing.
Opening checklist
Store #12 · Morning shift
Report submitted · data validated & stored
How it works
From paper to running itself, in four steps.
- 01
Build
Drag fields into a checklist or form — text, numbers, photos, signatures. No code. Most teams ship their first workflow in under two hours.
- 02
Assign
Send it to a person, a role, or a whole site. Schedules and permissions decide who sees what, and when it must be done.
- 03
Fill
Employees open it on their phone and tap through. Every input is validated on the spot — bad data can’t be submitted.
- 04
Automate
A completed form is a trigger. Approvals fire, exceptions escalate, follow-up tasks assign themselves. The process runs itself.
What paper actually costs.
A clipboard looks free. Then someone has to read it, re-type it, chase it, and defend it in an audit.
Paper forms
Systematically
Filled out, filed, forgotten
Every answer stored and searchable forever
Illegible, incomplete, wrong units
Every field validated before it can be submitted
Someone re-types it into a spreadsheet
Data lands structured, ready for analytics
Problems surface weeks later — or never
Exceptions escalate the moment they happen
Nobody knows if the process was followed
Timestamped audit trail on every submission
Use cases
Anywhere a process must be followed.
Facility management
Opening checks, closing checks, maintenance rounds — every site, every shift, proven done on a phone.
Inspections
Safety walks and quality audits with required photos and in-range readings. A failed item opens a follow-up automatically.
Onboarding & approvals
New-hire paperwork and sign-off chains that route themselves — no folder walked between desks.
Finance & compliance
Controls with enforced fields, four-eyes approvals, and an audit trail your auditors can actually read.
ITSM
Requests, incidents, and changes captured in structured forms and routed by rules — not by reply-all.
Field operations
Crews log work orders, readings, and proof-of-work photos from anywhere — synced the moment they’re back online.
Trusted across finance, healthcare, manufacturing, government, retail, and technology.
Platform
Checklist-simple. Enterprise-grade.
Drag-and-drop builder
Anyone who can make a checklist can build a workflow. No code, no consultants.
Validation on every field
Numbers in range, photos required, signatures captured. Garbage in — rejected.
Roles & permissions
Enforced data models decide who builds, who fills, and who sees the results.
Real-time analytics
Completion rates, cycle times, and bottleneck detection across every site — live.
Integrations
Identity providers, data warehouses, and APIs — your workflows join your stack.
Audit & compliance
Every submission timestamped and attributed. Compliance-grade, export-ready.
Questions, answered
Do my employees need training?
No. If they can use a phone, they can fill a Systematically checklist. Employees just tap through the items assigned to them — the builder is the only part with a learning curve, and it’s drag-and-drop.
How long does it take to replace a paper form?
Most teams rebuild their first paper form as a mobile workflow in under two hours, including validation rules and assignments. From there each additional form gets faster.
What happens to the data?
Every submission is stored, structured, and searchable — nothing lives in a binder. You get real-time analytics with bottleneck detection, exports, and warehouse or API integrations on Enterprise.
Does it work offline?
Yes. Field teams can fill checklists without a connection; submissions sync the moment they’re back online.
Is it only for facility management?
No — facility management is where many customers start, but Systematically fits anywhere a process must be followed: inspections, onboarding, finance controls, ITSM, field operations, and more.
Your last paper form is already printed.
See your own checklist running on a phone — most demos end with a workflow already built.
Get a demo